Privacy Policy

Version 2.0

Last revised on: June 8, 2025


This Privacy Policy explains how we collect, use, and protect your information when you use our email-based tracking and referral service (“Service”). By using the Service, you agree to the practices described below.


  1. Information We Collect


  1. When you BCC our designated email address, we receive a copy of your email. This includes:
  2. The content of the email
  3. Sender and recipient email addresses
  4. Email subject, attachments, and metadata (such as timestamps)
  5. We do not require you to register or download any software; simply BCCing our address initiates the Service.


  1. How We Use Your Information


  1. To process and classify emails for referrals, introductions, and follow-ups
  2. To generate automated replies, reminders, and monthly reports
  3. To extract professional entities and map relationships for analytics and dashboard visualizations
  4. For internal analytics to improve the Service and its features


  1. Data Storage and Security


  1. All emails BCCed to our Service are stored securely in our systems for processing and reference
  2. We use encryption and access controls to protect your information.
  3. Only authorized personnel have access to your data.
  4. Email is inherently insecure; please avoid including sensitive personal information unless necessary.


  1. Data Retention


  1. We retain emails and extracted data as long as necessary to provide the Service and for internal analytics.
  2. You may request deletion of your data at any time by contacting us at the address below.


  1. Sharing and Disclosure


  1. We do not sell or rent your data.
  2. We may share data with service providers (such as email hosting or analytics platforms) strictly for operating the Service.
  3. We may disclose information if required by law or to protect the Service’s integrity.


  1. Your Rights


  1. You may request access, correction, or deletion of your data by contacting us.
  2. To stop using the Service and prevent further data collection, simply stop BCCing our address.


  1. Updates to This Policy


We may update this policy from time to time. Changes will be posted on this website with the new effective date.


  1. Contact


For privacy questions or requests, please contact: privacy@inthority.com